Initial Certification for Radiation Oncology

Program Administration

Last verified on June 19, 2017
 

Information for Program Directors and Coordinators

This page includes information that may be of special interest to program directors and coordinators. Details on all aspects of the Radiation Oncology Initial Certification program can be found by clicking on the links in the Initial Certification menus on the left.
 

Information Deadlines

Item Due Dates
Add new residents to myABR July 1-31, annually
Resident application
  • Completed on each resident’s myABR account
July 1 – September 30, annually Late applications will be accepted until October 31, but a $400 late fee is attached
Training verification
  • For residents in PGY 4
Sent to programs annually in December; due back to ABR January 30
Final Reference Forms
  • Final Program Attestation
  • Oral 131I & Parenteral Administration Log
Sent to programs annually in June; due back to ABR August 1
Radiation Oncology (computer-based) Exam Invitation Eligible candidates will receive an invitation approximately 2 months prior to the exam.
Radiation Oncology (computer-based) Exam Program Report Posted on myABR approximately 3 weeks after the exam
Radiation Oncology Oral Exam Invitation Eligible candidates will receive an exam invitation approximately 5 months prior to the exam.
Radiation Oncology Oral Exam Program Report Posted on myABR approximately 3 weeks after the exam
 

Resident Application

Beginning July 1, you may add your new residents to your account in myABRFirst-time applicants with the ABR must use our online system to register. However, they cannot do so until you complete the initial resident entry process in myABR, which includes the photo submission component. This task must be completed by July 31. Residents are encouraged to complete their application in myABR during their first year (PGY2/R1) of training. The first annual fee is due at the time of application. Payments can be made via myABR.
When a program coordinator or director is entering a new resident in myABR, the following steps will take place:
  • The program coordinator or director will be prompted to complete a second page of information that will consist of a photo and acknowledgments.
  • When completed, the resident will be notified and asked to complete his or her application.
  • The resident’s application will be updated to include a section where he or she reviews and either approves or declines the photo.
  • If the photo is approved, the resident can continue the application process.
    • If the photo is declined, the registration will be locked, and an email will be sent to the program coordinator and director requesting that a new photo be uploaded.
    • The program coordinator or director will be able to upload a new photo on the program page, after which the resident will receive another email requesting that the application be completed.
    • The photo approval/decline process will be repeated until the photo is approved.
  • To prevent additional fees for your residents, please ensure all photos are updated before September 30 each year.

Transfers

Residents are expected to remain in the same program for all four years. If a resident wishes to transfer for any reason, that transfer must be approved by the initial program director as well as by the new program director. A list of satisfactorily completed rotations must be provided to the new program director, who can accept all or some of them. To notify the ABR of a transfer, please submit a letter from each program that includes the following:
Initial Program New Program
Resident’s start and end training dates Resident’s start and anticipated end training dates
Did resident leave the program in good standing? Will all training completed be accepted?
Program Director signature Program Director signature

Withdrawals

If a resident has withdrawn from your program, submit a signed letter to the ABR confirming the resident’s official end date with your program.

Leaves of Absence

Leaves of absence and vacation may be granted to residents in accordance with the ACGME policy. For questions about leaves of absence, please contact the ACGME.

Verifications

36-month Training Verifications These training verifications will confirm eligibility for the Physics and Cancer Biology parts of the computer-based Qualifying Exam.  Physics and Cancer Biology parts have been developed to be taken after 36 months of radiation oncology residency training.
Final Verifications Final verifications will confirm successful completion of the residency training requirements, namely, 48 months of radiation oncology residency training.

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